REGENT HOTEL (CAMBRIDGE) LIMITED (“We”) are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Regent Hotel (Cambridge) Limited is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: Regent Hotel (Cambridge) Ltd, 41 Regent Street, Cambridge, CB2 1AB. For all data matters contact OUR DATA REPRESENTATIVE at Regent Hotel (Cambridge) Ltd, 41 Regent Street, Cambridge, CB2 1AB Tel +44 (0)1223 351470
We use your personal data for the following purposes:
For Contracts, Marketing and Legal reasons
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
We have obtained your personal data from our website, or from you directly.
Our lawful basis for processing your general personal data:
|☐ Consent of the data subject;||
|☐ Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract||Accommodation Bookings.
|☐Legitimate Interest||To help enhance your experience when dealing with us.|
More information on lawful processing can be found on the ICO website.
Your personal data will be treated as strictly confidential, and will not be shared with anyone else.
We keep your personal data for no longer than reasonably necessary which will be for a period of 3 years in order to enhance future bookings and in case of any legal claims/complaints.
We require your personal data as it is a requirement necessary to enter into a contract.
If you fail to adhere the consequences will be that you will not be able to make an advance booking for accommodation.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
We transfer data to the USA and the data is stored by in compliance with the EU-US Privacy Shield and Swiss-US Privacy Shield (https://www.privacyshield.gov/welcome)
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact our OUR DATA REPRESENTATIVE on Regent Hotel (Cambridge) Ltd, 41 Regent Street, Cambridge, CB2 1AB Tel +44 (0)1223 351470.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.